Real Estate Virtual Assistant Services

VIRTUAL ASSISTANT SERVICES FOR REAL ESTATE ENTREPRENEURS

VIRTUAL ASSISTANT SERVICES

FOR REAL ESTATE ENTREPRENEURS

We provide real estate virtual assistant services for real estate professionals that know the value of your time.

Whether you're an agent that needs a real estate virtual assistant to take over tedious tasks or you're a wholesaler, fix and flipper, or property manager who needs a real estate investor virtual assistant...

WE'LL HELP YOU FOCUS ON WHAT YOU DO BEST, WHILE WE HANDLE THE REST.

Are You the Bottleneck in Your Real Estate Business?

bot·tle·neck: A resource already working at its full capacity and which, therefore, cannot handle any additional demand placed on it.

That's a fancy way to say, you're a bottleneck if you're spread so thin in your business that you can't take on any additional deals, clients, projects, etc., because you've reached your maximum bandwidth of what you can handle.

As real estate entrepreneurs, it's pretty common for us to be go-getters and carry most of the tasks needed to push our businesses forward on our own shoulders. You do what you have to do to get the job done.

ARE YOU TRYING TO BE AN ENTREPRENEURIAL SUPERHERO?

The problem with the SUPERHERO real estate entrepreneur mentality is that it eventually leads to:

Plateaus in your revenue - Your income is capped by your time and efforts, both of which are in limited supply.

Burnout - There's no getting around it. There's a limited number of hours in a day. So, If you burn the candle at both ends trying to do everything in your business on your own, it's just a matter of time before you experience entrepreneurial fatigue.

Boredom - You spend most of your time doing the time-sucking, routine tasks that need to get done (but you don't necessarily love doing), instead of the revenue generating activities that have the biggest impact on your bottom line.

Listen, we can relate. we've definitely been in your shoes...

We've been involved in real estate since 2010.

At one point we were a one-man show, wearing all the hats in our business.

We were unable to focus solely on revenue-generating tasks. Instead, we were trapped doing the day-to-day routine tasks that were needed to maintain the business, instead of activities to grow it.

This was before we knew that virtual assistants for real estate agents were even a possibility. What we did know is that for things to change in our business, we needed to be proactive about making a change.

So, back in 2012 we researched how to hire a virtual assistant for real estate. Then we took action - and it turned out to be the best decision we ever made in our real estate business.

Take a look below at what your day could look like once you're using real estate virtual assistant services in your business...

A PEEK BEHIND THE CURTAIN

Snapshot of a typical day for your virtual assistants…

Manage Hot FSBO CRM clients

Answer and screen business calls

Run comparable sales on the MLS

Screen Buyers

Provide assistance/rapport building for our buyers and sellers

Coordinate deal transactions: from signing of contracts through closing

Take care of bills due using designated accounts

Respond to emails

Snapshot of a typical day for you…

Provide marching orders for your virtual staff to start the day

Speak to buyers that are ready to purchase

Negotiate deals

Sign documents that your virtual assistant sends to me for review

Answer complex emails that your virtual assistant can't respond to

As you can see a virtual assistant can easily save you at least 5 HOURS OF DAILY TASKS that aren't the highest and best use of your time!

The tasks you focus on should either be HIGH REVENUE GENERATING ACTIVITIES -or- THINGS YOU ACTUALLY LIKE TO DO.

Then, AUTOMATE all routine, time-sucking tasks by passing them to a trained virtual assistant for real estate agents.

Or, if you’re you’re a wholesaler, fix and flipper, or property manager, then delegate tedious tasks to a real estate investor virtual assistant.

It’s critical that you make the decision today to get out of your own way and delegate tasks you shouldn’t be doing - so you’re no longer the bottleneck in your business.

Since we've been in your shoes and we know how virtual assistants radically transformed our business and our lives, we want to share the same opportunity for you to have your own virtual assistant(s) in your real estate business.

HOT FSBO VIRTUAL ASSISTANT SERVICES

Below are a few of the main areas that our virtual assistants can help you in your real estate business

LEAD MANAGEMENT

Handle follow up calls to leads
Keep CRM up to date
Help build your buyers list
Contact motivated sellers

MARKETING

Research mailing lists
Manage direct mail campaign
Keep your website up to date
Design ads and flyers
Post properties on Craigslist and other marketing platforms

SOCIAL MEDIA MANAGEMENT

Creating posts
Improve brand loyalty
Help increase brand recognition
Consistent posting on Facebook, Twitter, Linkedin, and other platforms

DUE DILIGENCE

Prepare due diligence reports
Skip tracing
Research tax records
Run comps

TRANSACTION COORDINATION

Prepare contracts
Update CRM with deal progress
Coordinate closings
Follow up with buyers, sellers, and agents
Send contracts for electronic signatures
Bid on HUD properties

ADMIN ASSISTANT

Answer calls
Set appointments
Manage your calendar
Set up to-do-list reminders for you
Respond to basic emails
Pay bills using designated accounts

HOW IT WORKS

Determine how many hours/week you want a VA.

Select one of our plans and either pay online (using the button below) or contact us if you have additional questions.

On the thank you page after you pay, click the link to complete the form that let's us know what types of activities you'd like your virtual assistant to do, and any other requirements you may have.

On the form also indicate whether you'd like our HR manager to assign a VA to you based on your requirements or if instead you'd like to choose your own VA based on candidates we select on your behalf.

If you select to interview candidates, our HR manager will coordinate the phone interviews between you and the VA candidates.

Once you've selected or been assigned a VA, an onboarding call will be scheduled to show you best practices for communicating with your VA and assigning tasks. You'll also be introduced to your VA.

You'll now be able to focus on

money-making activities and things you enjoy doing and assign the rest to your VA.

Determine how many hours/

week you want a VA.

Select one of our plans and either pay online (using the button below) or contact us if

you have additional questions.

On the thank you page after you pay, click the link to complete the form that let's us know what types of activities you'd like your virtual assistant to do, and any other requirements you may have.

On the form also indicate

whether you'd like our HR

manager to assign a VA to you

based on your requirements, or if instead you'd like to choose your own VA based on candidates we select on your behalf.

If you select to interview candidates, the HR manager will coordinate the phone interviews between you and the VA candidates.

Once you've selected or been assigned a VA, an onboarding call will be scheduled to show you best practices for communicating with your VA and assigning tasks. You'll also be introduced to your VA.

You'll now be able to focus on

money-making activities and things you enjoy doing and assign the rest to your VA.

PLANS & PRICING

PART -TIME

BILLED MONTHLY PLAN

20 hrs/week
(80 hrs/month)
$699/month

FULL-TIME

BILLED MONTHLY PLAN

30 hrs/week
(120 hrs/month)
$999/month

ON THE GRIND

BILLED MONTHLY PLAN

40 hrs/week
(160 hrs/month)
$1,199/month

PART -TIME

BILLED QUARTERLY PLAN

20 hrs/week
(80 hrs/month)
$599/month

**SAVE $1,200.00 per year***

FULL-TIME

BILLED QUARTERLY PLAN

30 hrs/week
(120 hrs/month)
$889/month

**SAVE $1,320.00 per year***

ON THE GRIND

BILLED QUARTERLY PLAN

40 hrs/week
(160 hrs/month)
$1,079/month

**SAVE $1,440.00 per year***

Onboarding Call

An in depth call to review the communication and task management tools we use that'll help optimize your experience with your virtual assistant. We'll also discuss best practices when working with your VA.

One time fee of $250

** This fee is being waived for ALL plans for a limited time**

THE DETAILS

Access to virtual assistants who have been trained in the real estate industry

Virtual assistants that will assist you in lead management, marketing, transaction coordination, due diligence, social media, and admin tasks

No contracts

Billing occurs automatically every four weeks (in advance).

Hours do not roll over week to week.

Cancel anytime - the money paid for any unused time will be credited back to your credit card.

OPTIONAL: Onboarding call to show you tools and strategies to make assigning tasks and communication easy when working with your virtual assistant ($250 fee waived for a limited time).

FAQ

Will my VA speak clear and proper English?

ANSWER: Yes! Our VAs are pre-screened to test their ability to communicate. They're primarily from the Philippines, where English is their second language, and they have extensive customer service and technical support training. You'll also speak to your assigned VAs before commencement of work to make sure they're a good fit.

Can I hire multiple VAs?

ANSWER: Absolutely! We highly recommend it if you have enough moving pieces in your business to support multiple VAs. There is no "one-size-fits-all" VA, and when you attempt to turn your VA into a jack-of-all-trades, it can be less effective. Instead, maybe you can have one VA that handles admin tasks and transaction coordination, while you can use another VA for lead management calls with motivated sellers. This also allows your VAs to become proficient at a specific line of expertise of your business.

How do I assign tasks?

ANSWER: You can assign tasks directly from your Hot FSBO CRM. It's super easy and makes scheduling tasks and managing your team a breeze. However, you're free to use whatever methods you'd like in order to assign tasks.

How do I communicate with my VA?

ANSWER: We recommend you communicate with your VA within the Hot FSBO CRM using the tasks feature and Skype. It's free, and it allows you to call, send text messages, and use a lot of other features both domestically and internationally. That is what they are trained to check every day and that will be the fastest way you to let them know what you want them to do next. If you prefer a different way to communicate with your VA, that is fine as well.

How do I track VA working hours?

ANSWER: VAs are required to send daily log-in and end-of-day reports via email. Their tasks will be accounted on a Google spreadsheet that will also be shared with you. The VAs are also required to be online via whatever communication tool you request during their working period so they'll be accessible for you to text, chat, or call.

How is billing handled?

ANSWER: Billing occurs automatically every four weeks (in advance) for the plan you sign up for. If you cancel,any unused time will be credited back to your credit card.

What if my VA is absent?

ANSWER: Your VA is similar to having an in-house staff. Hence, it’s possible for unexpected illness or other uncontrollable circumstances to occur. If this happens and you need a VA to fill its duties for the time of the absence, we'll do our best to get another one to temporarily fill in for your VA you, so your business doesn't skip important tasks. If you choose not to have a VA fill in on a day that your VA is absent, we'll credit you for that time.

Do my hours roll over if I don't use them up each week?

ANSWER: Hours do not roll over from week to week. Our VAs have set blocks of hours they work for clients weekly, so rolling over hours isn't possible. We want to make sure our VAs give you and all of our clients' businesses, the time and attention they deserve.

If you have further questions you can either email us contact@hotfsbo.com or click on the link to

to get your questions answered.